BY-LAWS

us army veteran

BY-LAWS

of the

EIGHTH VIRGINIA VOLUNTEER INFANTRY REGIMENT

Confederate States of America, Inc.

Prelude

The Eighth Virginia Volunteer Infantry Regiment, Confederate States of America, Inc. hereby, as an incorporated organization under the State of Maryland Corporate Powers of Corporations and Associations Act (Title 2, Subtitle 1 2-103 and Title 5, Subtitle 2 5-201 of the State of Maryland), adopts the following articles as being the organization’s binding laws and legal procedures of operation.

Explanation

The Eighth Virginia Volunteer Infantry Regiment, Confederate States of America Inc, is herein after referred to as the “8th Va.” or “unit” unless otherwise specifically stated.

Designated officers and Board of Directors are herein after referred to as “officers” unless otherwise specifically stated.

Members, other than the designated officers and Board of Directors, are herein after referred to as “members” unless otherwise specifically stated.

ARTICLE 1 – Organization

Section One (S1)

The 8th Va. shall be organized and operated for cultural and educational purposes.  To these ends, the 8th Va. may engage in all lawful activities that may be incidental or reasonably necessary to these purposes and it shall have any right to exercise all other powers and authority now or hereafter conferred upon non-stock corporations in the State of Maryland.

Section Two (S2)

The governing body of the 8th Va. shall be comprised of a Board of Directors, or unit officers, that shall oversee the operations of the unit as necessary and correct.  These directors and officers will be full members and are responsible for all event planning and coordination, the financial management of the unit, and communications with the members.

Section Three (S3)

The 8th Va. shall be organized as an Infantry Regiment.  Within the Regiment there may be individual impressions as required by a mission to include, but not limited to, a surgeon, pioneer, chaplain, washer woman, sutler, and civilians.  Corporation officers elected by the entire unit membership shall govern all personnel within the unit. 

Section Four (S4)

Upon a vote by a majority of all full members present, the unit will elect annually, the Board of Directors (unit officers) with the term limits set forth below. Any person may be elected to an office for an unlimited number of terms; however, any one person may never hold more than one office concurrently.

The President of Corporation and Regimental Commander shall hold the Rank of Captain for a two (2) year term. 

The Vice President of Corporation and Regimental Adjutant shall hold the Rank of 1st Lieutenant for a one (1) year term. 

The Sergeant of Arms and Regimental Orderly Sergeant shall hold the Rank of 1st Sergeant for a one (1) year term. 

The Secretary and Regimental Recorder shall hold the Rank of Corporal for a one (1) year term. 

The Treasurer and Regimental Paymaster shall hold the Rank of Corporal for a one (1) year term.

Section Four.a (S.4a)

Upon a vote by a majority of all Full Members present, the unit will elect annually a Second Sergeant with the rank of Sergeant.  The term for Second Sergeant is one year.  The Second Sergeant is not an officer of the corporation.

Section Five (S5) 

Elected offices will involve military rank and will be gender specific according to the customs of the 1860’s and historical documentation specific to the 8th Va.  All other elected or appointed positions may be held by any full member.

Section Six (S6)

Any Director may be removed from the Board of Directors, by a two-thirds majority vote of the full members present, for any violation of these by-laws or Articles of Incorporation as set forth herein.

Section Seven (S7)

The Regimental Commander may appoint a Quartermaster(s) to meet the needs of the unit.  The Regimental Quartermaster(s) may hold the rank of Private, Corporal or Sergeant as the Regimental Commander sees fit.  The Regimental Quartermaster(s) shall maintain and account for all unit and company property. The Regimental Quartermaster(s) serves for a period of time determined by the Regimental Commander.

Section Eight (S8)

The Regimental Commander may appoint any number of succeeding Sergeants and Corporals to meet the needs of the unit.  The Regimental Commander determines the term of service for these appointed Sergeants and Corporals.

Section Nine (9)

The highest ranking NCO present at any event shall be brevetted 2nd LT to command the unit in the absence of a higher ranking officer.

Section Ten (10)

All military personal in the ranks in accordance with historical documentation specific to the 8th Virginia shall be male.  This does not preclude any full member form serving on a corporate committee.

ARTICLE 2 – Membership

Section 1 (S1) Full Members

A Full Member in the unit is a person 16 years and older, who has paid the membership dues for the current year, owes no debt to the unit, and meets attendance requirements.  Attendance requirements for Full Members are one (1) unit meeting, one (1) living history and one (1) reenactment per unit calendar year which is between October 15th and October 14th of the succeeding year.  No single event may be considered to serve as fulfilling more than one (1) of these separate requirements of the unit meeting, living history, and reenactment. 

Section Two (2) Associate Members

An Associate Member is a person under the age of 16, or a person who has not paid dues by January 31th or has been unable to meet the minimum attendance requirements for full membership.  An Associate Member must pay their membership dues for the current year, and have no debt owed to the regiment.  Associate Members shall be entitled to all unit benefits, other than voting at unit meetings.  Associate Members under the age of 16 must be accompanied at all events by a parent or legal guardian with current full or associate membership status, who is in compliance with the corporate by-laws, and whose attendance and participation is approved by the ranking unit officer. 

Section Three (S3) Lifetime Members

A Lifetime Member is elected by a majority vote of all full members present at a unit meeting.  The Lifetime Member shall be afforded the same rights and privileges as a full member.  The Lifetime Member will not be required to pay any unit dues.

Section Four (S4) Individual and Family Memberships and Annual Dues

Individual membership is for one adult per year.  Family membership is for any number of adults and minors residing at the same address, or the parent or legal guardian of members under age 16, and is valid for one year.  Annual individual and family membership dues will be approved by a majority vote of the full members at a unit meeting. All members must pay their annual dues in full on or before each October 15st; and are considered in arrears after January 31st of the following year.  The unit Treasurer, or other Director, will inform the membership of the annual dues amount by September 15th.  New members will pay the individual or family annual dues at the time of entrance into the unit.

Section Five (S5)

Any Full Member may hold an appointed position within the unit.  The term of such appointment shall be determined by the Commander, and the member may be reappointed an unlimited number of terms at the discretion of the Directors.  All appointments shall be made by determination of the Regimental Commander and the Board of Directors.

ARTICLE 3 – Participation in Unit Events

Section One (S1)

All Full Members should attend unit events.  The annual calendar of unit events are voted on and approved by a two-thirds majority of full members present at the unit meetings.  These events fall into the three categories of Living History, Re-enactment, and Unit Meeting.

(S1.a) Livinghistories are encampments and demonstrations of daily life both within and out of the Armies during 1861-1865.  If there is some type of military engagement it is not the focus of the entire event.  A living history usually involves public education.

(S1.b) Re-enactments may have encampments, but the main focus is on military engagements which usually represent all or in part battles from 1861-1865.

(S1.c) Unit meetings will be the Spring Events meeting, Unit School of the Soldier, and the Waterford Annual Elections meeting.  Special meetings may be called by the highest ranking, available elected officer of the Unit with 15 days advance notice (written or electronic) to Full Members. 

Section Three (S2)

The unit will represent, as closely as possible, the manner, dress, military bearing, form and authenticity of the individual companies within the 8th Regiment, Virginia Volunteers during the period of 1861-1865.

Section Four (S3)

Officer and Non-Commissioned Officer (NCO) rank insignias shall be worn only by those elected or appointed officers, or other member performing a specific impression of the period 1861-1865, with the unit Commander’s approval.  

Section Five (S4)

All members (unless civilians) must acquire a complete uniform and accouterments, unless excused by the Commander, as listed below:

A)                Wool or Jeans Cloth Shell, Sac or Frock Coat (butternut, shade of brown or gray)

B)                Wool or Jeans Cloth, Linen or Duck Pants (butternut, shade of brown, or gray, dark or light blue)

C)                1861-1865 period style shirt (cotton, muslin, or flannel)

D)                Wool or Cotton Socks 

E)                 Jefferson, Brogan or other period style boots or shoes (leather uppers and soles)

F)                 Leather belt with appropriate buckle

G)                Cartridge box (leather)

H)                Cartridge box tins

I)                   Cartridge box sling (leather or cloth)

J)                   Cap box (leather)

K)                Bayonet and scabbard (to fit musket)

L)                 Canteen (wood, metal drum or bulls eye type)

M)               Haversack (cotton, muslin, carpet bag , or tarred)

N)                Hat of the appropriate type worn (kepi, bummer, forage, slouch, etc.)

O)                Rifled, 3-band muzzle-loading musket of the appropriate type used (Enfield, Springfield, etc.), or appropriate type of firearm used during the period of 1861-1865.

P)                 Prescription period eyewear if required by member

Shotguns and sporting, or civilian style, hunting rifles are specifically prohibited, regardless of event regulations.

Section Six (S5)

Pistols will only be carried by officers and designated NCO’s.  No enlisted men in the ranks will be permitted to carry pistols.

Section Seven (S6)

All wool fabrics will be of a weave and content appropriate to the period (i.e., satinette, linsey wool, or jean wool) and may not contain polyester or other synthetic materials.

Section Eight (S7)

All civilian members registered with the unit, or participating at an event, shall wear the appropriate dress and attire for their age and sex for the period 1861-1865.  Exceptions may be granted with the permission of the Regimental Commander.

Section Nine (S8)

Members under the age of 16 may not carry a firearm on the field at any reenactment or living history unless approved by the commanding officer, and with permission of the member’s parent(s) or guardian(s).  Members under the age of 16 may participate in events as a civilian, musician (drummer boy, bugler, and fifer), messenger or any other military function authorized by the Commander. 

ARTICLE 4 – Unit Finances

Section One (S1)

The amount of money due to the Longstreet Corps, or other entity providing insurance coverage, for the members’ Liability Insurance will be paid out of the annual membership dues collected. 

Section Two (S2)

Membership dues entitle members to certain benefits as determined by a majority vote of all full members at unit meetings.  A summary of membership benefits will be presented to each member prior to dues being paid. 

Section Three (S3)

Theunit officers will register the unit’s attendance at an event by the earliest possible date after the event is selected by the members. The members will be notified by the unit of events which require a registration fee. Members must send payment to the unit treasurer by the date specified by the commander in order to be pre-registered with the unit, or the members are responsible for their own registration.

Section Four (S4)

All monies for event registration and annual dues are to be paid to the unit treasurer.  Checks and money orders should be made payable to the “8th Virginia”. 

Section Five (S5)

Food will be provided at unit events in the unit Mess, if the kitchen attends the event.  The cost of the mess will be made known to members prior to dues being paid.  Members should contact the command structure, to advise them if they will be eating with the unit at an event.

Section Six (S6)

All expenditures for unit goods may be voted on at any meeting called by the Commander, by a motion of any unit member and a second, with any discussion.  The expenditure must pass with a majority vote. Notification of voted expenditures will be made to the Regimental Treasurer as soon as possible.

Section Seven (S7)

The unit conducts  business as a non-profit (not-for-profit) organization, under the State of Maryland Powers of Corporation and Associations Act (Title 2, Subtitle 1 2-1-3 and Title 5, Subtitle 2 5-201 of the State of Maryland.  As an objective of the non-profit organization operating under this corporate structure all monies and funds processed either taken in or paid out during the course of a fiscal year will be used in full, to support the mission of the cooperation and leaving no funding in the treasury for the dispersal to any members or for no reason other than to advance the future mission of the corporation.  The unit receives its operating funding largely from membership dues and from contributions.

ARTICLE 5 – General

Section One (S1)

Children will be the sole responsibility of their parents and/or guardians at all times while at events, and while in camp during the spectator hours, will be in period dress.

Section Two (S2)

Any member who has violated the By-Laws of the unit may face a unit board of inquiry.  The board will convene per the order of the Commander, or in his absence, one of the unit officers, to decide the facts and proper treatment of any infraction.  The board of inquiry will consist of all officers or NCO’s present at the time of the inquiry.  A vote of judgment will be passed, with the unit Commander, or in his absence the next highest officer or NCO present abstaining, unless votes are tied.  The inquiry board may take the following actions: 

1)      Clear the member(s) of each infraction separately.

2)      Give the member(s) a verbal reprimand.

3)      Request that the member(s) leave the event.

4)      Request a motion, carried by a two-thirds majority of all members present at the next unit meeting, to remove the member(s) from the unit.

Section Three (S3) 

Safety will be of utmost importance in every member’s mind and actions, and will be practiced at all times.  Any member acting in an unsafe manner will be given a verbal warning.  Continued unsafe actions will be just cause for removal from an event and possible expulsion from the unit upon a review from a board of inquiry.

ARTICLE 6 – Amendments to the By-Laws

Section One (S1)

All proposed amendments to the By-Laws must be motioned and seconded at a unit meeting, and the appropriate amount of time for discussion shall be permitted.  Passage of the motion is by majority vote of full members present. 

Section Two (S2)

All members will receive a copy of any by-law changes.  It shall be the responsibility of the unit to make changes available to all members. 

ARTICLE 7 – Final

Section One (S1)

All sections, laws, and other postures of which are not carried forth in these by-laws, are addressed in the attached Articles of Incorporation, and must remain attached to this instrument to cause this instrument, within its entirety, to be legal and binding as the adopted by-laws of the 8th Va.

ARTICLE 8 – Adoption

Upon the affixed signatures below, this instrument shall become legal, binding and take immediate effect as the adopted, as amended, by-laws of the 8th Va. 

We hereby set our hands and seal this _____day of __________ in the year __________.

________________________________ Regimental Commander (President)

________________________________Regimental Adjutant (Vice President)

________________________________ Regimental Recorder (Secretary)

________________________________ Regimental Paymaster (Treasurer)

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